An agent captures applications, confirms receipt, suggests interview slots and prepares onboarding documents. A human always makes the selection.
This work comes back every week, and nobody was hired for any of it.
- 01
Capturing
CVs from emails and job portals are transferred into the HR system by hand.
- 02
Confirming
Acknowledgements, rejections and interview proposals are written one by one.
- 03
Scheduling
Interview dates go back and forth between candidates and the hiring department.
- 04
Explaining
Questions about leave, travel expenses or working from home are answered again and again.
Work with people stays with people. The retyping does not.
Each of them can be started on its own. Critical steps go to a person for approval.
- 01
Capturing applications
Personal details, qualifications and availability are extracted and created in the HR system.
- 02
Confirmations and interviews
Acknowledgement and interview proposals go out automatically, aligned with the hiring department's calendar.
- 03
Onboarding documents
Contracts, checklists and access are prepared for the first working day.
- 04
Questions about policies
An assistant answers your team's questions from your policies, citing the source.
- 05
Requesting documents
If references or certificates are missing, a friendly reminder goes out.
This is how an agent works on a typical case. An example of the approach, not a reference.
Input
Application with CV as a PDF
Result
Cleanly captured application in the HR system
- 1
Capture
Personal details, qualifications and availability are extracted.
- 2
Match
Compared with the requirements of the role, without characteristics such as age or origin.
- 3
Confirm
Acknowledgement and interview proposals go out automatically.
DecideHuman decides
A human always makes the selection.
Typical systems in this area. We check others in the initial call.
- Personio
- Microsoft 365
- Google Workspace
- Outlook
- Gmail
- Notion
Starter
One core process, properly automated
Incoming applications connected to your HR system are a typical first process.
If onboarding and an internal assistant are to be added, the Scale package fits.
- One central process, such as incoming invoices or enquiries
- Connection to one existing system
- Maintenance, fine-tuning and server costs included
Does the agent screen out applicants?
No. It captures and organises, and a human always makes the selection. AI systems that decide on applications are classed as high-risk under the EU AI Act, so this decision stays with you.
Are characteristics such as age or origin taken into account?
No. Matching is done only against the professional requirements of the role. Characteristics such as age or origin are not considered.
Where is applicant data stored?
Processing takes place in data centres in Frankfurt am Main, and the data stays in your HR system. Retention periods for rejected applications are set out in the deletion concept.
Does it work with Personio?
Yes, we connect Personio. If you work with a different system, we check the interface in the initial call.
In the initial call we look at one concrete process and tell you honestly whether and how it can be automated. 30 minutes, free of charge, by video, in English or German.